Articles | 5 Top Tips to Avoid Zoom Fatigue and Run Effective Mee

 

 

 

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5 Top Tips to Avoid Zoom Fatigue and Run Effective Meetings

5 Top Tips to Avoid Zoom Fatigue and Run Effective Meetings

By Josh Hallam, General Manager, Institute of Civil Infrastructure

 

 

 

WELCOME ALL PARTICIPANTS

Remember when we used to run meetings in a board room and as people entered, they were welcomed or addressed by name? This gets lost in video conferencing with the usual group welcome or “good morning all, let’s get started.” If it’s a small group – use people’s names, if it’s a larger group welcome and compliment them. This will engage the audience from the beginning and set you up for success. At the end of the meeting, repeat the same personal process while solidifying the meeting outcomes.

STABLE INTERNET AND TECH KNOWLEDGE

Several surveys have been done over recent months with the most frustrating, de-motivating aspect of video conferencing being technical difficulties. Ensure you connect to your session early, check your connection and tech, and if presenting do a trial run of the screen share to ensure a non-disruptive meeting

STRONGLY ENCOURAGE (OR INSIST) VIDEOS TO REMAIN ON

Almost 80% of our communication is non-verbal through body language, non-verbal cues, gestures and expressions. If participants in a meeting, including the chair of the meeting, do not have their video switched on, this will lead to low engagement and a low level of clarity in the points being discussed.

EXAGGERATE YOUR TONALITY AND VOICE

Even with the video turned on, go another level with your tonality when expressing key items, key issues or emotions during the meeting. This will be key in getting the salient points of your message across. Examples including changing the pitch of your voice, speed of delivery and increased pausing for effect.

PARTICPATION AND INTERACTION

Invite participation and interaction. The most effective meetings have an open dialogue and knowledge sharing that, in a video conference context, needs to be encouraged regularly throughout. Call people out by name to encourage them to contribute their thoughts or their views on certain topics throughout the meeting.

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